Skip to main content

POLICIES

 

Policies and Procedures | 2026

Regular and open registration ends April 30, 2026

Late registrations begin May 1, 2026 to May 31, 2026. There will be an additional a late registration fee of $100.

Registration Closes May 31, 2026


FINANCIAL UPDATES

We are grateful for your continued trust in us to provide an exceptional collegiate experience for your artist! To maintain the high quality and sustainability of our programs, we are introducing 4.12% + $0.30 fees for credit card transactions and 1.53% + $0.50 fees for ACH transactions. These modest fees will help to cover rising costs associated with credit card processing so that we are able to maintain our vibrant programming and the quality of instruction.

ADMINISTRATIVE CANCELLATIONS AND CHANGES

  • Rutgers Community Arts reserves the right to cancel courses with insufficient enrollment or to change instructors when warranted.
  • In the event a course is canceled by Rutgers Community Arts, a full tuition refund will be issued to those who have registered.
  • All published course schedules are subject to change.
  • Please refer to our website for up-to-date course information.

PAYMENT

  • Online registration is required of all participants.
  • Participants have the option to pay in full at the time of registration or to set up a payment plan for installment payments. Please be aware that all credit card fees are applied per transaction.
  • Balance must be paid in full before June 1, 2026.
  • Registration is not complete until the $100 non-refundable deposit is paid or a waiver is granted. If you are unable to pay the registration fee please contact us at communityarts@mgsa.rutgers.edu.

REFUNDS AND CANCELLATIONS

Please review our policy carefully before registering. All refunds are subject to the terms and conditions outlined below.

  • A non-refundable deposit is required to secure your reservation. This deposit ensures your booking is confirmed and reserved exclusively for you. In the event of cancellation, this deposit will not be refunded, regardless of the circumstances.
  • Cancellation on or before April 30: Reservation cancellation on or before April 30,  will receive a full refund of any payments made, excluding the non-refundable deposit.
  • Cancellation between May 1 and May 30: Reservation cancellation between May 1 to May 30 will receive a refund of 50% of the total cost, excluding the non-refundable deposit.
  • Cancellation on or after June 1: Reservation cancellation on or after June 1 are permitted, however no refunds will be issued for any payments made.

Please note that this cancellation policy is designed to protect both parties involved. The non-refundable deposit ensures that the service provider is compensated for holding the reservation, while the specified deadlines offer some flexibility for cancellations within certain timeframes. However, once the final cancellation deadline passes, the reservation becomes non-cancellable, and refunds will not be provided.

COUPONS

Students may qualify for a 10% discount under the following categories.

  • Early Bird Discount: (10%) Applicable for registrations completed on or before February 23, 2026. Automatically applied.
  • Rutgers Affiliate Discount: (10%) Available to child(ren) of Rutgers University staff and faculty, valid during open registration period through April 30, 2026. Please email us from your RU account to receive the RU Affiliate discount code. 
  • Sibling Discount: (10%) Applicable to sibling registrations through April 30, 2026
  • Discounts cannot be stacked- for example, if you have siblings registering early – they will not be staggered with 10% for siblings and another 10% for early birds.

If you have any questions regarding registration fees please contact us at communityarts@mgsa.rutgers.edu

Code of Conduct and Participant Waiver

Please review our code of conduct and participant waiver here before completing registration. Thank you for helping us to nurture a supportive artistic community where every student has the change to thrive!

 

Media Release

The staff of the Rutgers Summer Arts Institute are eager to document the exciting work of our students to share with their families and with our broader community. This may include filming concerts and performances, photographing students during program activities, and capturing the work they create via photography and film. Any media captured will be shared with families throughout the program and archived in a secure folder.

We are committed to using images and videos responsibly, and we understand that families have differing comfort levels with program images and videos being shared on social media, YouTube, and Rutgers websites. Before the program begins, families will have the opportunity to specify which media sharing they approve of. Feel free to preview the media release form here.