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POLICIES

 

Policies and Procedures | 2025


Registration
FINANCIAL UPDATES

We are grateful for your continued trust in us to provide an exceptional collegiate experience for your artist! To maintain the high quality and sustainability of our programs, we are introducing 4.12% + $0.30 fees for credit card transactions and 1.53% + $0.50 fees for ACH transactions. These modest fees will help to cover rising costs associated with credit card processing so that we are able to maintain our vibrant programming and the quality of instruction.

ADMINISTRATIVE CANCELLATIONS AND CHANGES

  • Rutgers Community Arts reserves the right to cancel courses with insufficient enrollment or to change instructors when warranted.
  • In the event a course is canceled by Rutgers Community Arts, a full tuition refund will be issued to those who have registered.
  • All published course schedules are subject to change.
  • Please refer to our website for up-to-date course information.

PAYMENT

  • Online registration is required of all participants.
  • Participants have the option to pay in full at the time of registration or to set up a payment plan for installment payments. Please be aware that all credit card fees are applied per transaction.
  • Balance must be paid in full before July 1, 2025.
  • Registration is not complete until the $100 non-refundable deposit is paid or a waiver is granted. If you are unable to pay the registration fee please contact us at communityarts@mgsa.rutgers.edu.

REFUNDS AND CANCELLATIONS

  • Non-Refundable Deposit: A non-refundable deposit is required to secure your reservation. This deposit ensures that your booking is confirmed and reserved exclusively for you. If you choose to cancel your enrollment, this deposit will not be refunded, regardless of the circumstances.
  • Cancellation before June 15: If you need to cancel your reservation before June 15, you may do so, and you will receive a full refund of any payments made beyond the non-refundable deposit.
  • Cancellation between June 15 and July 1: Cancellations made between June 15 and July 1 will result in a refund of 50% of the total cost, excluding the non-refundable deposit.
  • No Cancellation after July 1: After July 1, cancellations are no longer permitted, and no refunds will be issued for any payments made. This includes the non-refundable deposit as well as any additional payments made towards the reservation.

Please note that this cancellation policy is designed to protect both parties involved. The non-refundable deposit ensures that the service provider is compensated for holding the reservation, while the specified deadlines offer some flexibility for cancellations within certain timeframes. However, once the final cancellation deadline passes, the reservation becomes non-cancellable, and refunds will not be provided.

COUPONS

  • All students registering before March 15 are eligible for our 10% Early Bird Discount, applied automatically.
  • Children of Rutgers University faculty and staff receive a 15% camp discount if registered before March 15, and a 10% discount thereafter. To request your discount code, email communityarts@mgsa.rutgers.edu  from your RU email address with the subject line “RU Discount”.

If you have any questions regarding registration fees please contact us at communityarts@mgsa.rutgers.edu

 

Code of Conduct and Participant Waiver

Please review our code of conduct and participant waiver here before completing registration. Thank you for helping us to nurture a supportive artistic community where every student has the change to thrive!

 

Media Release

The staff of the Rutgers Summer Arts Institute are eager to document the exciting work of our students to share with their families and with our broader community. This may include filming concerts and performances, photographing students during program activities, and capturing the work they create via photography and film. Any media captured will be shared with families throughout the program and archived in a secure folder.

We are committed to using images and videos responsibly, and we understand that families have differing comfort levels with program images and videos being shared on social media, YouTube, and Rutgers websites. Before the program begins, families will have the opportunity to specify which media sharing they approve of. Feel free to preview the media release form here.