{"id":123,"date":"2017-12-21T15:01:51","date_gmt":"2017-12-21T15:01:51","guid":{"rendered":"http:\/\/sites.rutgers.edu\/department-of-example\/?page_id=123"},"modified":"2024-10-20T20:52:36","modified_gmt":"2024-10-20T20:52:36","slug":"conventionreimbursementguidelines","status":"publish","type":"page","link":"https:\/\/sites.rutgers.edu\/pgc\/conventionreimbursementguidelines\/","title":{"rendered":"Convention Reimbursement Guidelines"},"content":{"rendered":"<p><b>PGC ASHP Midyear Reimbursement Guidelines 2024-2025<\/b><\/p>\n<p>&nbsp;<\/p>\n<p><b><i>General Expectations<\/i><\/b><\/p>\n<ul>\n<li style=\"font-weight: 400\"><span style=\"font-weight: 400\">EMSOP\u2019s presence at ASHP Midyear is always very strong. To facilitate school growth and recognition, PGC has set the following reimbursement guidelines for the ASPH Midyear Clinical Meeting &amp; Exhibition.\u00a0\u00a0<\/span><\/li>\n<li style=\"font-weight: 400\"><span style=\"font-weight: 400\">P4\u2019s attending Midyear <\/span><b>solely<\/b><span style=\"font-weight: 400\"> to interview for fellowships and other positions are <\/span><b>NOT <\/b><span style=\"font-weight: 400\">eligible for reimbursement.\u00a0\u00a0<\/span><\/li>\n<li style=\"font-weight: 400\"><span style=\"font-weight: 400\">You must present a poster at ASHP Midyear 2024 to be eligible for reimbursement.<\/span><\/li>\n<li style=\"font-weight: 400\"><span style=\"font-weight: 400\">Any questions or comments should be directed to BOTH <\/span><a href=\"mailto:ernestmariopgc@gmail.com\"><span style=\"font-weight: 400\">ernestmariopgc@gmail.com<\/span><\/a><span style=\"font-weight: 400\"> AND PGC Treasurer Raj Patel (<\/span><a href=\"mailto:rjp294@scarletmail.rutgers.edu\"><span style=\"font-weight: 400\">rjp294@scarletmail.rutgers.edu<\/span><\/a><span style=\"font-weight: 400\">)<\/span><\/li>\n<\/ul>\n<p>&nbsp;<\/p>\n<p><b><i>2024-2025 ASHP Midyear Reimbursement Policy\u00a0<\/i><\/b><\/p>\n<ul>\n<li style=\"list-style-type: none\">\n<ul>\n<li style=\"font-weight: 400\"><span style=\"font-weight: 400\">American Society of Health-System Pharmacists is holding Midyear from December 8th to December 12th in New Orleans, Louisiana<\/span><b>.<\/b><\/li>\n<li style=\"font-weight: 400\"><span style=\"font-weight: 400\">The least expensive student registration fee for Midyear as a non-ASHP member is $425 and $355 for ASHP members.<\/span>\n<ul>\n<li style=\"font-weight: 400\"><span style=\"font-weight: 400\">It is recommended that students register early to get the cheapest available prices.<\/span><\/li>\n<li style=\"font-weight: 400\"><span style=\"font-weight: 400\">The full range of registration prices can be found <\/span><a href=\"https:\/\/midyear.ashp.org\/register\"><span style=\"font-weight: 400\">here<\/span><\/a><span style=\"font-weight: 400\">.<\/span><\/li>\n<\/ul>\n<\/li>\n<\/ul>\n<\/li>\n<\/ul>\n<ul>\n<li><a href=\"https:\/\/www.ashp.org\/studentmembership?utm_term=ashp%20student%20membership&amp;utm_campaign=Student%20Recruitment%20Search-1-00-4801-60000&amp;utm_source=adwords&amp;utm_medium=ppc&amp;hsa_acc=3985934627&amp;hsa_cam=18455881162&amp;hsa_grp=141447236323&amp;hsa_ad=691556373283&amp;hsa_src=g&amp;hsa_tgt=kwd-1421063489948&amp;hsa_kw=ashp%20student%20membership&amp;hsa_mt=p&amp;hsa_net=adwords&amp;hsa_ver=3&amp;gclid=Cj0KCQjw3bm3BhDJARIsAKnHoVWnqZ0T_Pzllc0mYBqQ0fiktKBtvsFfTrVlkQONYBX4XPJ2vMFtrVUaAtU-EALw_wcB&amp;loginreturnUrl=SSOCheckOnly\"><b>P1 Membership<\/b><\/a> <span style=\"font-weight: 400\">for ASHP Membership is <\/span><b>FREE.<\/b><\/li>\n<\/ul>\n<ul>\n<li><a href=\"https:\/\/www.ashp.org\/studentmembership?utm_term=ashp%20student%20membership&amp;utm_campaign=Student%20Recruitment%20Search-1-00-4801-60000&amp;utm_source=adwords&amp;utm_medium=ppc&amp;hsa_acc=3985934627&amp;hsa_cam=18455881162&amp;hsa_grp=141447236323&amp;hsa_ad=691556373283&amp;hsa_src=g&amp;hsa_tgt=kwd-1421063489948&amp;hsa_kw=ashp%20student%20membership&amp;hsa_mt=p&amp;hsa_net=adwords&amp;hsa_ver=3&amp;gclid=Cj0KCQjw3bm3BhDJARIsAKnHoVWnqZ0T_Pzllc0mYBqQ0fiktKBtvsFfTrVlkQONYBX4XPJ2vMFtrVUaAtU-EALw_wcB&amp;loginreturnUrl=SSOCheckOnly\"><b>P2 to P4 Membership<\/b><\/a> <span style=\"font-weight: 400\">for ASHP Membership is <\/span><b>$57.<\/b><\/li>\n<\/ul>\n<ul>\n<li style=\"list-style-type: none\">\n<ul>\n<li style=\"font-weight: 400\"><span style=\"font-weight: 400\">Students are highly encouraged<\/span> <span style=\"font-weight: 400\">to pay the Annual ASHP Membership fee ($57).\u00a0<\/span><\/li>\n<li style=\"font-weight: 400\"><span style=\"font-weight: 400\">Students who pay the full $540 for Midyear registration <\/span><b>will not be reimbursed the full amount of $540, <\/b><span style=\"font-weight: 400\">but instead will only be considered for reimbursement <\/span><b>up to $355 <\/b><span style=\"font-weight: 400\">if the split from the shared pool reaches that amount<\/span><b>.\u00a0<\/b>\n<ul>\n<li style=\"font-weight: 400\"><span style=\"font-weight: 400\">As Midyear reimbursements are not percentage-based, students are advised to minimize costs by registering early. You will get the same reimbursement amount regardless of what you paid for registration (as long as the reimbursed amount is not higher than what you paid).\u00a0<\/span><\/li>\n<\/ul>\n<\/li>\n<li style=\"font-weight: 400\"><span style=\"font-weight: 400\">Rutgers University Direct Travel is no longer mandatory for flight or hotel bookings.<\/span><\/li>\n<li style=\"font-weight: 400\"><span style=\"font-weight: 400\">PGC will NOT reimburse for flights booked within 30 days of the conference.\u00a0<\/span><\/li>\n<li style=\"font-weight: 400\"><span style=\"font-weight: 400\">AirBnBs, Vrbos, and other vacation property rentals will NOT be reimbursed. Please book hotel rooms, and be mindful of reasonable hotel pricing when selecting your stay.<\/span><\/li>\n<\/ul>\n<\/li>\n<\/ul>\n<ul>\n<li><b>Only individuals who present a poster at ASHP Midyear 2024 will be eligible for reimbursement.<\/b><\/li>\n<\/ul>\n<ul>\n<li><span style=\"font-weight: 400\">No more than<\/span><b> 3 students<\/b><span style=\"font-weight: 400\"> can be reimbursed for the same poster.<\/span><\/li>\n<\/ul>\n<ul>\n<li><span style=\"font-weight: 400\">Reimbursements will be out of a<\/span><b> $10,000 allocation<\/b><span style=\"font-weight: 400\"> that will be equally divided among all poster presentations.<\/span> <span style=\"font-weight: 400\">This reimbursement will <\/span><b>NOT<\/b><span style=\"font-weight: 400\"> be percentage-based. Once all reimbursement requests are received by January 1st, 2025, PGC may consider increasing the $10,000 allocation at the beginning of the spring semester.<\/span><\/li>\n<\/ul>\n<ul>\n<li style=\"font-weight: 400\"><span style=\"font-weight: 400\">To be eligible for Midyear reimbursement, you must fill out the <\/span><b>Midyear 2024 Reimbursement <\/b><span style=\"font-weight: 400\">form on the PGC website and email <\/span><b>PGC <\/b><b>and<\/b><b> Raj Patel <\/b><span style=\"font-weight: 400\">with all supporting documents by <\/span><b>January 1st, 2025.<\/b>\n<ul>\n<li style=\"font-weight: 400\"><span style=\"font-weight: 400\">The supporting documents should include:<\/span>\n<ul>\n<li style=\"font-weight: 400\"><span style=\"font-weight: 400\">A bank\/credit card statement copy highlighting your name, address, relevant transactions, and the last 4 digits of your credit card used (you can choose to highlight relevant transactions or blur out all our transactions)<\/span>\n<ul>\n<li style=\"font-weight: 400\"><span style=\"font-weight: 400\">If statements are sent without the required information and highlights, you will be emailed to send a proper copy.<\/span><\/li>\n<\/ul>\n<\/li>\n<li style=\"font-weight: 400\"><span style=\"font-weight: 400\">A digitized copy of your receipt for Midyear registration, flight, and hotel(if sharing a room with someone else, please indicate on the reimbursement form).<\/span><\/li>\n<li style=\"font-weight: 400\"><span style=\"font-weight: 400\">A copy of your poster presented at ASHP Midyear 2023.<\/span><\/li>\n<li style=\"font-weight: 400\"><span style=\"font-weight: 400\">An \u201c<\/span><a href=\"https:\/\/sabo.rutgers.edu\/resources\/forms\"><span style=\"font-weight: 400\">Account Owner Consent to Reimburse Form<\/span><\/a><span style=\"font-weight: 400\">\u201d, if someone else paid for your expenses (their credit card statement is still required to be reimbursed)<\/span><\/li>\n<li style=\"font-weight: 400\"><span style=\"font-weight: 400\">A picture of you with your poster (solo pictures only, no group pictures allowed)<\/span><\/li>\n<\/ul>\n<\/li>\n<li style=\"font-weight: 400\"><span style=\"font-weight: 400\">All the documents should be submitted in PDF format, and screenshot formats of any required documents will <\/span><b>NOT<\/b><span style=\"font-weight: 400\"> be accepted.\u00a0<\/span><\/li>\n<\/ul>\n<\/li>\n<\/ul>\n<p>&nbsp;<\/p>\n<p><span style=\"font-weight: 400\">If you have any additional questions, please feel free to reach out to <\/span><a href=\"mailto:ernestmariopgc@gmail.com\"><span style=\"font-weight: 400\">ernestmariopgc@gmail.com<\/span><\/a> <b>AND<\/b><span style=\"font-weight: 400\"> CC Raj Patel,<\/span> <span style=\"font-weight: 400\">PGC Treasurer 2024-2025, <\/span><a href=\"mailto:rjp294@scarletmail.rutgers.edu\"><span style=\"font-weight: 400\">rjp294@scarletmail.rutgers.edu<\/span><\/a><b>.<\/b><\/p>\n<p>&nbsp;<\/p>\n<p><span style=\"font-weight: 400\">General information and Frequently Asked Questions:<\/span><\/p>\n<p>&nbsp;<\/p>\n<p><span style=\"font-weight: 400\">This section highlights some frequently asked questions and general information to ensure that reimbursements can be processed.<\/span><\/p>\n<p>&nbsp;<\/p>\n<ul>\n<li style=\"font-weight: 400\"><span style=\"font-weight: 400\">In order to ensure SABO approves your reimbursement check, please be sure to adhere to the following practices:<\/span>\n<ul>\n<li style=\"font-weight: 400\"><span style=\"font-weight: 400\">For all eligible expenses (flight, registration, hotel) you must incur full cost in order to be eligible for reimbursement.<\/span><\/li>\n<\/ul>\n<\/li>\n<\/ul>\n<ul>\n<li style=\"list-style-type: none\">\n<ul>\n<li style=\"font-weight: 400\"><span style=\"font-weight: 400\">Flights<\/span>\n<ul>\n<li style=\"font-weight: 400\"><span style=\"font-weight: 400\">Please book flights at least 30 days BEFORE the event. PGC will <\/span><b>NOT<\/b><span style=\"font-weight: 400\"> reimburse you if your flight is booked within 30 days of the event.<\/span><\/li>\n<\/ul>\n<\/li>\n<\/ul>\n<\/li>\n<\/ul>\n<ul>\n<li><b>When booking flights, DO NOT use any gift cards, credit card miles, or points to pay for or book the flight. You MUST pay for the flight using USD and incur the total cost.<\/b><\/li>\n<\/ul>\n<ul>\n<li style=\"font-weight: 400\"><span style=\"font-weight: 400\">Registration<\/span>\n<ul>\n<li style=\"font-weight: 400\"><span style=\"font-weight: 400\">It is expected that students register for Midyear at the cheapest available price.<\/span><\/li>\n<li style=\"font-weight: 400\"><span style=\"font-weight: 400\">As highlighted earlier, Midyer reimbursements are not percentage based. You will receive the same reimbursement as all attendees. It is advised that you minimize costs as much as possible by registering and booking your accommodation early.<\/span><\/li>\n<\/ul>\n<\/li>\n<li style=\"font-weight: 400\"><span style=\"font-weight: 400\">Hotel<\/span>\n<ul>\n<li style=\"font-weight: 400\"><span style=\"font-weight: 400\">If you are staying in a hotel, please try to group with other students to reduce the lodging costs for everyone.<\/span><\/li>\n<li style=\"font-weight: 400\"><span style=\"font-weight: 400\">If sharing a hotel room, students are expected to split the cost of the room amongst themselves privately. PGC will <\/span><b>NOT<\/b><span style=\"font-weight: 400\"> facilitate the booking of a room and splitting of the costs.<\/span><\/li>\n<li style=\"font-weight: 400\"><span style=\"font-weight: 400\">No matter who initially paid for the hotel room, everyone will still be reimbursed the same amount.<\/span><\/li>\n<\/ul>\n<\/li>\n<\/ul>\n<ul>\n<li style=\"font-weight: 400\"><span style=\"font-weight: 400\">Please fill out the Midyear reimbursement form on the PGC website AND email the supoprting documents to PGC (<\/span><a href=\"mailto:ernestmariopgc@gmail.com\"><span style=\"font-weight: 400\">ernestmariopgc@gmail.com<\/span><\/a><span style=\"font-weight: 400\">) and Raj Patel (<\/span><a href=\"mailto:rjp294@scarletmail.rutgers.edu\"><span style=\"font-weight: 400\">rjp294@scarletmail.rutgers.edu<\/span><\/a><span style=\"font-weight: 400\">) by the deadline listed above.<\/span>\n<ul>\n<li style=\"font-weight: 400\"><span style=\"font-weight: 400\">Documents include but are not limited to:<\/span>\n<ul>\n<li style=\"font-weight: 400\"><span style=\"font-weight: 400\">Flight confirmation (Your name and last 4 digits of the credit card must be showing)<\/span><\/li>\n<li style=\"font-weight: 400\"><span style=\"font-weight: 400\">Registration (Your name and last 4 digits of the credit card must be showing)<\/span><\/li>\n<li style=\"font-weight: 400\"><span style=\"font-weight: 400\">Hotel invoice (Your name and last 4 digits of the credit card must be showing)<\/span><\/li>\n<li style=\"font-weight: 400\"><span style=\"font-weight: 400\">Credit card statements that display the reimbursable expenses in addition to your name, last 4 digits of the credit card, and your address.<\/span>\n<ul>\n<li style=\"font-weight: 400\"><span style=\"font-weight: 400\">Please highlight the relevant transactions in the credit card statement or blur out the irrelevant transactions.<\/span><\/li>\n<\/ul>\n<\/li>\n<li style=\"font-weight: 400\"><span style=\"font-weight: 400\">An \u201c<\/span><a href=\"https:\/\/sabo.rutgers.edu\/resources\/forms\"><span style=\"font-weight: 400\">Account Owner Consent to Reimburse Form<\/span><\/a><span style=\"font-weight: 400\">\u201d if anyone but youself paid for any of the expenses (their name must be displayed on the receipts and credit card statements)<\/span>\n<ul>\n<li style=\"font-weight: 400\"><span style=\"font-weight: 400\">You do not need to fill out the top part of the form.<\/span><\/li>\n<\/ul>\n<\/li>\n<\/ul>\n<\/li>\n<li style=\"font-weight: 400\"><span style=\"font-weight: 400\">Do NOT send screenshots of any kind, they will not be accepted! Only PDFs will be accepted as supporting documents.<\/span><\/li>\n<li style=\"font-weight: 400\"><span style=\"font-weight: 400\">Do NOT send any transactions on third-party payment services, such as Venmo or Zelle, of you paying someone else for your flight or hotel.<\/span><\/li>\n<li style=\"font-weight: 400\"><span style=\"font-weight: 400\">Do NOT fill out the form twice<\/span><\/li>\n<li style=\"font-weight: 400\"><span style=\"font-weight: 400\">Do NOT email PGC and Raj Patel requsting an update on your reimbursement until January 31st 2025. All reimbursements will be processed at the start of Spring 2025 semester. If you do not receive your reimbursement or updates by January 31st 2025 please contact PGC and Raj Patel.<\/span><\/li>\n<li style=\"font-weight: 400\"><span style=\"font-weight: 400\">Once all requests have been received by January 1st 2025, the allocated $10,000 will be evenly split amongst all attendees. Do NOT email PGC or Raj Patel requesting additional reimbursement.\u00a0<\/span><\/li>\n<\/ul>\n<\/li>\n<\/ul>\n","protected":false},"excerpt":{"rendered":"<p>PGC ASHP Midyear Reimbursement Guidelines 2024-2025 &nbsp; General Expectations EMSOP\u2019s presence at ASHP Midyear is always very strong. To facilitate school growth and recognition, PGC has set the following reimbursement &hellip; <a href=\"https:\/\/sites.rutgers.edu\/pgc\/conventionreimbursementguidelines\/\" class=\"\">Read More<\/a><\/p>\n","protected":false},"author":11,"featured_media":0,"parent":0,"menu_order":0,"comment_status":"closed","ping_status":"closed","template":"","meta":{"_acf_changed":false,"footnotes":""},"class_list":["post-123","page","type-page","status-publish","hentry"],"acf":[],"yoast_head":"<!-- This site is optimized with the Yoast SEO plugin v23.5 - https:\/\/yoast.com\/wordpress\/plugins\/seo\/ -->\n<title>Convention Reimbursement Guidelines - Pharmacy Governing Council<\/title>\n<meta name=\"robots\" content=\"index, follow, max-snippet:-1, max-image-preview:large, max-video-preview:-1\" \/>\n<link rel=\"canonical\" href=\"https:\/\/sites.rutgers.edu\/pgc\/conventionreimbursementguidelines\/\" \/>\n<meta property=\"og:locale\" content=\"en_US\" \/>\n<meta property=\"og:type\" content=\"article\" \/>\n<meta property=\"og:title\" content=\"Convention Reimbursement Guidelines - Pharmacy Governing Council\" \/>\n<meta property=\"og:description\" content=\"PGC ASHP Midyear Reimbursement Guidelines 2024-2025 &nbsp; General Expectations EMSOP\u2019s presence at ASHP Midyear is always very strong. 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