Scheduling a Webex meeting with your personal account


After activating your Rutgers Webex account, a meeting can be scheduled via the web client or through the Webex extension in Outlook.

  1. Scheduling via the Web in Modern View:
    1. Go to Rutgers Webex > Sign in with your NetID and password.
    2. Select Schedule a Meeting.
    3. Fill out the topic, date, time, duration, and add attendees by email address.
    4. Select the Schedule button when done. If you are starting the meeting immediately, the button will say “Start” instead of “Schedule”.
    5. You can find your scheduled meetings when you click on Calendar on the left-hand side of the website.
  2. Schedule via Rutgers Connect on the Web:
  3. Schedule via Outlook
    1. To schedule Webex meetings via Outlook you will need to have the Cisco Webex Productivity Tools installed which are available in the Downloads section at Rutgers Webex. You will need to have your Webex account before you can log into this page and download the app.
      • Please note: If you are currently using the Cisco WebEx Productivity Tools with the Outlook desktop application, please follow the directions at How Do I Uninstall Webex Productivity Tools? before adding the Cisco Webex Meeting Scheduler. Meetings created with the Cisco Webex Productivity Tools cannot be edited after switching to the Cisco Webex Meeting Scheduler add-in. If you need to modify existing meetings, please do so in the Outlook Desktop application and prepare to transition to the Cisco Webex Meeting Scheduler.
    2. Open Outlook.
    3. Select Calendar.
      1. Schedule a meeting via the Webex meeting on top. Alternatively, start a new meeting and select the Add Webex Meeting button from the Ribbon.
      2. Select your invitees.
      3. Send the meeting request.
        • NOTE: The first time you create a Webex meeting you may be asked to set the settings for the meeting.
      4. These settings can be changed after they are set by selecting Change Settings in the Ribbon next to the Webex Meeting button.