POLICIES

Updated- July 2020

Music Department Instrument Office Policies

1.0 Eligibility 

1.1 The loan of Music Department Instruments and Equipment is a service available to actively enrolled music majors, students of the Music Department at Mason Gross School of the Arts, Rutgers University.

1.2 Music Department instruments may not be used for non-Rutgers affiliated purposes, including, but not limited to outside teaching, ensembles, performances, or other personal gain.

1.3 Non-music majors may only loan Music Department instruments for use in a Rutgers Music Department large-ensemble or Music Department private lessons for which they are currently registered.

1.4 Personal instrument loans will be at the discretion of the Instrument Office Manager.  The priority of the Instrument Office will always be to ensure students registered for Instrumental Technique courses and Secondary lessons are issued instruments.

 

2.0 Sign-Out Procedures 

2.1 All loanees must fill out a one-time registration form upon their first visit to the Music Department Instrument Office.

2.2 Students must present their Rutgers University ID card each time they come to the office to sign-out or return an instrument and/or equipment. Instruments will not be loaned to students unable to present their Rutgers University ID card.

2.3 Students requesting the use of professional-level instruments for use other than Rutgers Music Department large ensembles, must have written recommendation from the Instrument Office Manager and appropriate faculty member before loaning the instrument. Requests for the student use of a professional-level instrument for a Rutgers large ensembles in which they are actively registered do not require an Instrument Office Faculty Recommendation Form. If the student’s name and assignment of the instrument does not appear on the appropriate ensemble roster, a completed Instrument Office Faculty Recommendation Form from the ensemble director will be required before the instrument will be loaned to the student.

2.4 Instrument availability is on a first-come, first-served basis.

 

3.0 Loan-Terms 

3.1 If the instrument and/or equipment on loan is not returned by the date assigned per the Music Department Instrument Office, the student is subject to $5 fine per day overdue assessment. Fines may be paid by cash or personal check written out the Rutgers, The State University of New Jersey. Fines must be paid in a timely manner.

3.2 If the student would like to extend their loan and request a later due date for the purposes of a Music Department affiliated obligation, the student must request and receive written approval from the Music Department Instrument Office Manager prior to the original due date.

3.3 Music Department instruments may only be taken outside the Rutgers University premises with written permission from the Music Department Instrument Office Manager. Please contact the Music Department Instrument Office Manager- Christopher Delgado to make arrangements.

3.4 Students may not share instruments without written permission from the Music Department Instrument Office Manager. Failure to follow this policy may result in the loss of instrument and/or equipment loan privileges.

3.5 For Music Department instrument and/or equipment maintenance requests while the instrument is on loan, the student must contact the Music Department Instrument Office Manager. The student may not under any circumstances attempt to repair the instrument and/or equipment themselves or bring the instrument to an outside repair shop/ repair specialist.

3.6  Loanees are fiscally responsible for reimbursing the Music Department for any necessary repair or replacement fees for damages incurred while the instrument is on loan to the student. These may be paid by cash or personal check written out the Rutgers, The State University of New Jersey. Repair costs must be paid the same week as the repair quote is received by the Instrument Office.