Jazz Handbook

Welcome to the Jazz Studies program at Mason Gross School of the Arts, New Brunswick, NJ.

The goal of the jazz curriculum is to fully train and prepare those admitted for successful careers in the contemporary performing arts. Fundamental skills in the following areas are to be developed:

• Instrumental Technique
• Improvisational Fluency
• Repertoire
• Sight Reading
• Small and Large Ensemble Proficiency
• Ear Training and Keyboard
• Practice, Rehearsal, and Performance Discipline

Grading standards are based upon the following criteria:

• Preparation
• Performance
• Attendance
• Punctuality (timely arrivals, as well as handing in assignments and form submissions by their posted deadlines)

Students must stay informed about all relevant school events each semester, including concerts, performances, and recitals. They are responsible for noting these dates to meet course requirements and grades. Email is the primary communication method, and failure to check it will not excuse unawareness of important messages.

The student acknowledges their responsibility to diligently review the following forms of communication throughout each semester:

• The online Jazz Event Calendar
• Student designated Email
• The Jazz Bulletin Board (located outside the RHL104 doorway)
• School-assigned Student Mailbox (in the basement of Marryott Music Building)

Rutgers.edu email accounts are provided for each enrolled student by the Rutgers Office of Information Technology. The process to obtain an account is generally as follows:

1. Register a Rutgers NetID if you have not already, here
2. Visit the Rutgers Email Information page here to establish your email account
3. Configure and access your new email through ScarletApps, here

If you have problems accessing your account, contact the Helpdesk at 732-445-HELP (4357), or send an email to helpdesk@nbcs.rutgers.edu.

Note: Informal text messaging is not an official form of communication and is not utilized or relied upon by the school, faculty, or administration.

Eligibility

All placement decisions for jazz ensembles are based on each student’s demonstrated skills during auditions held at the beginning of each semester. Any currently enrolled Rutgers University student, regardless of their major, is eligible to participate in the ensemble if they have successfully met the audition requirements and have been approved by the Mason Gross Jazz faculty.

Students on Probation

Note that students on Academic or Artistic probation within a given semester will not be considered for the jazz program’s elite ensembles during that time, which include Jazz Ensemble I, Mingus Large Ensemble, Jazz Trombone Ensemble, or the Afro-World Jazz Ensemble. Students will be re-eligible for these ensembles once they are removed from probation.

Ensemble Placements

The jazz faculty reserves the right to evaluate and adjust ensemble placement decisions as necessary. The program views an ensemble as a class, and placements are considered assignments, not suggestions or options for students. Students are expected to respect the faculty, the placement process, and the decisions made at all times, contributing to the success of the jazz program in which they are enrolled.

Ensemble instrumentation is determined by the jazz faculty, impacting student assignments. Large ensembles, such as JE-1 and JE-2, along with niche groups like Super-Sax, have inflexible requirements. Assigned students are responsible for fulfilling all ensemble duties, including finding permanent replacements if needed, with the approval of jazz program administrators.

Returning students are never afforded placement considerations based on previous semesters. No student can assume they will automatically qualify for any given ensemble at any time. All students audition and re-qualify for all ensembles each semester.

Chamber Jazz Ensembles

Placement audition results are announced by the first Monday of the semester. Non-majors can participate in chamber ensembles if seats are available. Graduate students in ensembles without credit are expected to meet all class requirements, including rehearsals and performances. Lack of effort may lead to exclusion from ensembles.

The student is aware that Chamber Ensemble grades are also based on the successful completion of Chamber Ensemble Requirements and Projects, as applicable.

Chamber Jazz Recital Policies

• Ensembles are to prepare two (2) selections for their upcoming chamber recitals and keep their segment within 15 minutes.
• Attire is Performance Black
• No gum chewing
• Performers are to remain within the recital hall at all times and be prepared to take the stage. It is not permissible for performers to wait their turn outside of the hall
• Equipment set up and sound-check/rehearsals must end prior to when doors open for the audience (normally a half-hour before start time)
• Please transition between ensembles as quickly as possible
• Please respectfully work with the Event Staff who are present to oversee the recital and manage the audience
• As with all events, student performers are depended on to represent the jazz program and the school properly

Jazz Ensemble, Jazz Lab Band, and Alternate Themed Ensembles

The emphasis of the Large Jazz Ensembles is to prepare the student for a career as a successful performer while stressing:

• Sight-reading
• Understanding of section playing
• Ensemble precision
• Improvisational skills and
• Knowledge of diverse styles

Students enrolled in jazz ensemble(s) …

• Are solely responsible for all music. Lost parts must be repurchased from the publisher at the student’s expense or, if unavailable, re-copied note for note from the score. Students are to return music as needed after rehearsals and performances. It is not acceptable to leave music on the stands unattended.
• Are responsible for bringing proper equipment to all rehearsals.
• As Brass players will bring all mutes.
• As Reed players will bring all doubles.

Rehearsal Setup And Breakdown

Drummers are responsible for arriving early with enough time to retrieve and set up the Jazz Ensemble Drum set. Guitar and Bass players are to arrive in time to retrieve and set up amps. Everyone must return all equipment to the proper storage areas in RH 209A after rehearsal.

It is the Ensemble GA’s responsibility to set-up prior to the scheduled time to ensure that the rehearsal starts on time. After rehearsal, everyone is encouraged to assist in returning all chairs and stands to the appropriate storage area and leave all rehearsal spaces in order.

Substitutes

Students must arrange their own substitutes for absences and provide the substitute’s name to the Jazz Studies faculty or ensemble assistant. Failure to do so leads to an unexcused absence. If a substitute is late or absent, it impacts the primary student’s grade. The preferred substitute is a Rutgers Jazz student.

Critical rehearsals—those immediately before a performance, including dress rehearsals—cannot have substitutes. All substitutes must be approved in advance by the Chair of Jazz Studies or the Ensemble Director. Non-compliance may result in a compromised or failing grade.

Student Arrangements

All students, except first-year undergraduates, are required to contribute arrangements and compositions for concerts. All Chamber Jazz Ensemble student compositions/arrangements must be submitted to your instructor and must specify the composer and the arranger. All music for Chamber Jazz Ensemble must be submitted no later than two (2) weeks before the concert or performance date.

Live/Virtual Performance Assignments

In addition to the established live performance requirements and grading criteria, jazz directors may assign graded virtual performance assignments on a semester basis. Under this system, jazz ensemble participants will be evaluated on their ability to professionally represent themselves in a virtual video performance. This virtual performance will account for 50% of their overall large ensemble grade each semester. The remaining 50% of the grade will be based on the students’ live performance assignments in the ensemble course.

Sectional Rehearsals

Please refer to procedures and policies for assigned sectional rehearsals on the ‘All Ensembles’ page.

Pre-Concert Dress Rehearsal

Please be aware that, unless stated otherwise, a pre-concert run-through will always be held for all students on the rehearsal day preceding concert performances. Attendance is mandatory for all students participating in the concert. Please refer to the Substitution Policy mentioned above.

Pre-Concert Sectionals

The ensemble director reserves the right to call sectionals before each concert. Attendance at sectionals is mandatory.

Concert Attire

All students in the jazz program must adhere to “Performance Black” concert attire for all performances, on or off campus. This includes a strict all-black dress code with no patterns or color variations.

Jeans, leather, or any color variations are not permitted. Students are responsible for securing appropriate attire in advance. Improper attire may result in the student being barred from performing and receiving a failing grade for the large ensemble requirement, regardless of prior performance or conduct. The ensemble director has the authority to enforce these dress guidelines.

Performance Etiquette

Students are expected to represent Rutgers University in a positive manner, both on and off campus, when participating in Rutgers University Jazz activities. This includes dressing appropriately, refraining from consuming alcoholic beverages or using illicit substances, and avoiding profanity. Remember, you are not only representing yourself but also the Rutgers University Jazz Studies program.

Jazz majors are obligated, without exception, to participate in all performances of the ensembles they belong to, regardless if taken for credit, or not. This would include:

• Chamber Jazz Ensemble recitals and concerts
• Assigned Chamber Ensemble campus gigs, paid or non-paid
• Jazz Ensemble I and Jazz Ensemble II recitals and concerts
• Assigned Jazz Ensemble I and Jazz Ensemble II campus gigs, paid or non-paid

As previously stated, it is the student’s responsibility to obtain a substitute musician in their place, according to the rules above and at the discretion of the respective ensemble instructor.

Off-Campus Performances

Off-Campus Performances are defined as playing venues outside of the usual Douglass Campus spaces (such Nicholas Music Center, Schare Recital Hall, Shindell Hall, etc). All students selected for jazz ensembles each semester, jazz major or not, are required to participate and to appropriately represent the jazz program.

• Playing opportunities will be made in advance each semester with venues at nearby school spaces, such as Student Campus Centers, the Harvest Cafe, Zimmerli Museum, etc.
• Ensemble students will be assigned a playing time and location each semester. Students must complete one performance per semester, minimum.
• Each playing session is deemed a major performance, containing the same grading weight and requirements as any other concert or recital.
• Grading is Pass/Fail, interpreted as grades “A” or “F”. Failure to complete a performance or to arrive to an assigned venue results in a Fail / “F”.
• Efforts will be made to supply pianos or portable keyboards and drum gear, as needed. Students are responsible to use and return all school gear utilized in these performances. All other instrumentalists are expected to cart their own equipment to each venue.
• Casual attire is permissible.

Attendance

You are required to attend all Jazz Studies classes, rehearsals, and performances. You are required to notify the Jazz Studies Faculty and send a substitute if you are unable to attend a rehearsal. Emergency absence should be reported as soon as possible, before class or rehearsal.

Students are advised to use the university’s online Self-Reporting Absence Application (SSRA) to officially report any of their absences; https://sims.rutgers.edu/ssra/.

As stated on that site, use of the SSRA system does not constitute a documented excused absence:

“It is up to your instructors to determine how to handle your absence from classes, labs, or exams. Reporting your absence does not “excuse” you. It notifies your instructors, a courtesy that provides an opportunity for you to contact your instructor directly about missed work.”

Students must contact and arrange with their instructors regarding documented excused absences in accordance with class policies as governed by its respective instructor.

All students must attend a minimum of 50% of the Jazz Student Recitals. Failure to do so will reduce your Rutgers Jazz Ensemble grade by one (1) grade level. Also refer to the Critical Rehearsals Policy, below.

Absence from a dress rehearsal or a performance will result in a failing grade for the semester.

Absences

All Jazz Studies courses and ensembles have strict attendance policies. You must follow those policies. Any violations can result in a lower grade.

• Each late arrival to rehearsals will count as ½ absence.
• Two late arrivals to rehearsals count as one (1) full absence.
• One unexcused absence will result in the lowering of your grade one-half grade. Two unexcused absences will result in the lowering of your semester grade by one full grade.
• If you fail to attend class regularly, i.e. more than two unexcused absences, you will be required to report to the Chair of Jazz Studies for a conference. Further absence could affect your grade and may result in possible artistic probation.
• Absence from or lateness to rehearsals and classes is counterproductive. If for any reason you cannot attend a rehearsal because you are ill or have an emergency, you must report the problem as soon as possible. Informing the Jazz Studies Faculty or appropriate TA does not qualify as an official excuse. Requests for professional leave must be submitted at least 4 weeks in advance. If granted, you are required to provide a substitute, notify the Jazz Studies faculty, and arrange for them to have the music ahead of time for all rehearsals.
• Any absence without a substitute will result in a grade reduction and, possibly, artistic probation.

Leave of Absence

Long-Term Leave

If you are in good standing, you may request a leave of absence of one (1) full academic year (defined as two (2) consecutive jazz-program semesters) without having to reapply for admission. A withdrawal for more than one (1) academic year, for any reason, will require a re-application for re-admission and would also include a re-audition.

Short-Term Leave

If you are in good standing, you may request a short-term leave of absence by completing a Short-Term Leave of Absence Form and submitting it to the Jazz Studies Faculty at least four weeks before your intended departure for professional commitments. The request must include a detailed justification and may require a meeting with the Chair of the Jazz Studies program.

A short-term leave cannot exceed three consecutive weeks within a semester; exceeding this will be considered a long-term leave and may affect your course grades. Approval depends on endorsement from your major teacher and confirmation that the leave will enhance your academic and professional growth without conflicting with Rutgers’ commitments. Attach a copy of any relevant professional contract and list all class and ensemble teachers along with their scheduled times and any previous leaves taken.

You must also provide a substitute for rehearsals and inform the Jazz Studies faculty of their name. Denied requests will be communicated to instructors, and only students in good academic standing are eligible for leaves.

Jazz Leave of Absence Form

Re-Entrance After a Long-Term Leave

Any long-term leave from the jazz program that lasts longer than one (1) academic year requires the student to re-audition for re-entry before a panel of jurors appointed by the program’s directors. The evaluation criteria for the jury will be based on the student’s last fully attended semester, as detailed under “Jury Requirements.” Any specific criteria related to Keyboard Essentials will be enforced as determined by the jury panel.

To meet these requirements, students must prepare at least two (2) memorized tune selections that are consistent with their last fully attended semester. From these selections, at least one will be chosen for evaluation in accordance with the applicable Jury Requirements. If the jurors decide that the student re-auditioning has not met the stated evaluation requirements, the student must arrange another re-audition when the jury faculty is available before being approved to re-enter the jazz program.

Deadline

An Ensemble Scheduling form must be submitted by the midnight deadline on the first Tuesday of each semester. Students must specify all current availability and scheduling information they have at that time by this deadline and will have the opportunity to make updates through the end of the Drop/Add period. Please note that Start-of-Semester Agreement policies are now automatically included with this ensemble form submission; further details are provided below.

Purpose

To help coordinate ensemble times with students’ varying class schedules and to provide playing opportunities across campus, all students—regardless of their major—must complete the online Ensemble Scheduling Form to participate in ensembles. If you need to update any information you have already submitted, simply fill out another form. The information from your most recent submission will always be used.

Implications

Jazz majors must accept their placement in large or alternate large ensembles as determined by the faculty, regardless of their availability or preferences. They must prioritize their class and personal schedules, especially during the drop/add period, to accommodate these placements.

The student agrees not to misrepresent their availability to favor or avoid certain ensemble times. According to Rutgers’ code of conduct, section VII-A, 2b-c, students must honestly state their availability. Violations may lead to exclusion from ensemble participation and the jazz program.

Missed Form Deadline

Students must submit an Ensemble Scheduling Form by the stated First-Tuesday deadline. Failure to do so results in a zero (0) audition ranking (regardless of any subsequent audition result) and no ensemble placement priority for the semester. It is the student’s responsibility to earn degree ensemble credits and follow placement procedures and deadlines each semester. The jazz program is not obligated to guarantee or prioritize zero-rank students for ensembles, nor will it be responsible for missed ensemble credit.

To join an ensemble for the semester, students must consent to the Start-of-Semester agreements, which include the (1) Student Handbook Agreement, (2) Jazz Drummer/Percussionist Agreement, and (3) Non-Piano Major Agreement for Undergrad Sem-4/5 and Grad Sem-3. Note that signed submissions for these agreements are automatically included in the Ensemble Scheduling Form, mentioned above.

Student Handbook Agreement

Jazz Majors must agree to all Jazz Handbook policies by the first Tuesday of each semester and submit it to a Jazz department administrator. Students should read the Jazz Student Handbook thoroughly before signing, as the signature indicates consent to its contents. Policies may change at the discretion of the Jazz Artistic Director and faculty. See Grading Policy for related forms.

Jazz Drummer/Percussionist Agreement

Jazz Drum Majors must sign and submit the ‘Jazz Drum Major Jury Agreement’ mentioned above by the first Tuesday of each semester. They are expected to demonstrate proficiency in scales, chords, and theory and must adhere to specific program and jury requirements. Refer to the Grading Policy for forms.

Undergrad Sem-4/5 and Grad Sem-3 Non-Piano Major Agreement

Non-piano majors must demonstrate keyboard proficiency by the first Tuesday of each semester and prepare for jazz juries. They must sign the ‘Keyboard Essentials Agreement for Non-Pianists’ mentioned above, which is considered a graded assignment.

Note that non-jazz major students only need to sign a Handbook Agreement form. All other forms do not apply.

Missed Deadline

Refer to the above Ensemble Scheduling Form missed deadline policy, which applies.

Jazz Performance Majors must register for private lessons each semester as part of their curriculum, with instructors chosen by the jazz faculty. Students will alternate lessons between multiple instructors each semester, except for certain cases like specialized saxophone studios. Lesson times are dependent on ensemble scheduling, which is finalized after auditions in the first week of each semester. Students should coordinate lesson times directly with their assigned instructor.

If the applied teacher, Jazz Faculty, or relevant committees determine that a student is not making sufficient progress, they may be removed from the program if their grade is below a B. Students are responsible for understanding Private Lesson Assignments and graded components, including Jury Scale, Sight-reading, Jury Tune studies, Artist Studies, and Keyboard Essentials for non-piano majors.

Rutgers University Jazz Majors must take a sight-reading proficiency exam each semester, except during recital semesters. To perform a senior recital, students must pass levels 1 through 4 of the exam, typically included in Jury exams. The Jazz Faculty will provide instrument-specific sight-reading materials, with guitarists and pianists reading chord symbols and melodies, horn players reading complex material, and drummers sight-reading Big Band parts. Each example will be performed with a metronome or play-along track. Grading is pass/fail; students may retake the exam once if they fail their first attempt, but failing twice results in an automatic failure.

Juries are held at the end of the fall (December) and spring (May) semesters. All students must take scheduled jury exams, which are used to determine if they can continue at Rutgers University. Students should prepare at least 10 songs from the appropriate year’s Tune List, approved by their instructor, and will perform one at random from memory during the jury. The faculty will assess musicianship and jazz improvisation skills. Students are also expected to review the Study Guide pages for jury requirements by semester.

Graduating recitals, also known as “Senior Recitals” or “Degree Recitals,” serve as the final performance for degree candidates in the jazz program. They demonstrate proficiency in meeting all program requirements before an adjudicating panel that assesses the student’s eligibility for graduation. Candidates must work closely with their private lesson instructor for preparation, and a full semester of private lessons is required, typically in the student’s final semester.

The school has strict lesson allocations: undergraduates receive a maximum of 8 semesters and Grad students 4 semesters of lessons. Keep this in mind when planning your senior recital.

• By default, graduating recitals are expected in the spring semester of a student’s final allocation of private lesson instruction on their primary instrument. A graduating recital will not be approved in any semester the student is not eligible for, or not fully registered for, a full semester of private lessons. Exceptions will not be made.
• No student may hold a graduating recital without the consent and presence of their current private lesson instructor at the performance.
• Graduating recitals cannot be scheduled if a recital candidate has a grade of Unsatisfactory in any semester of Music Assembly.
• Graduating recitals must have the advance approval of a jazz studies administrator to proceed within a given semester.

Recital Repertoire Requirements

Senior recital program content must contain at least one selection/example minimum of the following criteria:

1. Blues
2. Rhythm Changes
3. Ballad
4. Odd Meter
5. Coltrane Changes [from either the Major 3rd or Minor 3rd Matrix systems or Countdown Changes]
6. Modal
7. Cadenza – at least one minute in length playable by itself or as part of a tune, at the beginning, middle, or end.
8. Original Tune:
   • B.M. – One (1) original tune, written out as a formalized arrangement for at least 3 horns, or in common transposition format (Concert, Bass, Bb, Eb) ideally as an extended leadsheet containing horn structures and ensemble hits.
   • M.M.- Two (2) original tunes, one of which is a formalized arrangement; 4-part minimum horn writing with intro, melody, solos, backgrounds, interludes, development or shout chorus, and melody out

Note: Students are encouraged to combine the above criteria. For instance: write a 5/4 Odd-meter Blues, or, Rhythm Changes containing Coltrane Changes, etc.

Recital Performance Requirements

• Each recital segment will be 45 to 50 minutes, typically 5 to 6 selections. This time allocation facilitates setup and breakdown per segment, allowing each start time to begin on the hour.
• All recital repertoire is subject to review and revisal on a case-by-case basis.
• The recital leader (the graduating candidate) and their supporting band members must be physically present in the recital room throughout the previously scheduled performance, and be ready to promptly take the stage and begin their recital at its scheduled time.
• The recital leader will memorize all selections including chart arrangements and not rely upon printed music during their degree performance, and therefore must not have a music stand within proximity of their performance location. Supporting band members, however, may use printed music.
• It is not permissible for any Rutgers teaching faculty member to participate in a senior recital in any performance capacity whatsoever, to be strictly enforced.
• Special lighting, stage enhancements, PA systems, or audio/video recording equipment is not permitted by students or those assisting or attending the recital, according to school policy. The school’s Concert Services facility records audio at all recitals of which students may obtain a copy (see below).
• The first graduating recital student to use the performance space on a given date is responsible for coordinating the transport and set up of any program-related music gear, such as amps and drums.
• The last graduating recital student to use the performance space on a given date is responsible for coordinating the return of any program-related music gear, such as amps and drums to their designated storage space.

Spring Recital Scheduling

Spring-term Graduating Recital dates are pre-determined in advance by jazz program directors (not by the recital student) for each academic year and announced to students during the prior Fall semester.

Students are not involved in, or responsible for, the selection of adjudicating faculty who will be present at their spring recitals, which is also pre-determined. To schedule a spring-term graduating recital, please observe the following:

• Spring Senior Recital candidates will submit the ‘Jazz Spring Senior Recital Declaration Form‘ by the 1st Monday of December deadline of the prior Fall semester.
• Each combined Spring recital session date will be 3 to 5 hours in total length, allowing for 3 to 5 consecutive recitals per date.
• Once a spring recital date has been formalized, respective students will follow up during early Spring semester to promptly process the remaining school recital application as Mason Gross conservatory requires. The online forms (contact Main office for links) are used to determine eligibility to proceed with a student’s intended recital date as they committed to.
• Per conservatory policy, all degree recitals must take place BEFORE the last two weeks of classes (not including Exam weeks) when in a semester of graduation.

Spring Recital Agreement

Spring recital scheduling starts in the prior Fall semester. By signing the Jazz Spring Senior Recital Declaration form, students commit to a binding recital date. Changes are not allowed after the 1st Monday of December deadline. Missing this deadline may prevent scheduling a spring senior recital.

Students must prioritize their commitments to ensure they complete their mandatory degree recitals, as they are given ample notice and time to make necessary arrangements.

Please refer to the “Graduating Recitals – FAQ” section below for additional clarification

Do I pick the date/time for my spring graduating recital?

Spring recital date(s) will be chosen for you. However, based on faculty availability, if more than a one-time slot is available, you will be presented with date options that you may choose from.

Can I pick the location of my graduating recital?

No. Predetermined spring recital dates and assignments include predetermined recital locations, as well. Custom locations cannot be accommodated or approved.

Can I pick which adjudicators/faculty will be present?

No

My private lessons end in the Spring, but I’m not graduating until the Fall or thereafter. Therefore, I’d rather hold my recital in the Fall.

As fully explained, this is not possible except by petition under very specific circumstances. If your last allocation of lessons is during the spring, your recital must take place during that spring term of which private lesson registration is a mandatory component. There are no exceptions. Refer to “Regarding non-Spring Recitals”, below.

I’m pretty sure I’ll still be taking private lessons this Fall, so I’ll wait to hold my recital till then.

This is not possible except by petition under very specific circumstances. Graduating recitals are designated as a spring event, only. Refer to “Regarding non-Spring Recitals”, below.

What’s the difference between the jazz program’s “Jazz Spring Senior Recital Declaration” form and the conservatory’s online Recital Application forms?

The “Jazz Spring Senior Recital Declaration Form” form is required by the Jazz Department only and is used by students in late fall to commit to a spring recital date. The conservatory online forms are used afterward to determine eligibility to proceed with a students’ intended recital date they’ve committed to and to supply needed program information in consultation with their private lesson instructor. Please contact the Main Office for more information.

Who is responsible to fill out all these forms?

It’s the students’ responsibility to complete and to hand in ALL forms, as specified.

Where can I obtain the Jazz Spring Senior Recital Declaration form and what is its deadline?

It can be downloaded here and must be submitted to a jazz administrator no later than the 1st Monday of December of the Fall semester, for a Spring recital date.

Where can I find the school’s other required recital application forms and what are their deadlines?

MGSA recital forms are found online on the school website. They are to be submitted in the early spring semester at least 4 weeks in advance of your recital date which is typically by mid-February (taking Spring break into consideration). Additional instructions are on the forms. Contact the front main office for more details and assistance.

The school recital application forms ask who the other faculty members will be. How would I know if I don’t pick them?

All recital forms must be approved by a Jazz Studies director who will then also advise on co-adjudicators for your recital.

Can I have a post-recital reception?

Yes, however, recitals dates that contain consecutive performances cannot accommodate individual receptions, except for, perhaps, a coordinated effort among student recital leaders to arrange a combined reception after all performances are completed at that given time. This is subject to space availability and scheduling, which the jazz program does not administrate. Refer to the school’s reception documentation for further details. If clearance is given, holding such receptions is fully the recital-students’ responsibility, including approval for, set up, break down, and clean up according to MGSA policies.

Performance Attire

Proper performance attire is essential to show commitment to the program and represent the school professionally. For Graduating Recitals, “Concert Black” can be substituted with similar formal attire, but no jeans or leather are allowed. Ensure you obtain suitable attire well before the performance date, as failure to dress appropriately will affect your performance eligibility and grade.

Note: Gum-chewing during a performance is absolutely unacceptable and will lower your performance grade.

Piano Tuning for Recitals

The scheduling of piano tunings is the responsibility of the Department Administrator. The Department will try to schedule a tuning as close to the day of a degree recital as possible. Tuning for a non-degree recital is the performer’s responsibility.

Graduating Recital Printed Programs

The Music Department types and duplicates recital programs, which must be proofread and approved by the teacher, submitted four weeks prior to the recital. Completed programs are placed in the student’s mailbox and must be distributed by the student, either on a music stand or by friends at the door. Typically, 70 copies are made, and printing program notes or translations is the student’s responsibility.

Recital Room Setup

Students must check the recital room setup at least 30 minutes prior to the event. Nothing should be placed on the piano at any time. The room must be left in good condition, including returning borrowed items and clearing the stage. A custodial fee may apply if the space is not properly maintained. The last senior recital student on a given day is responsible for coordinating the return of music gear like amps and drums.

Graduating Recital Recordings

The school has a policy to record audio of all degree recitals. Copies of recordings made by the Department of Music for recitals or ensemble concerts can be obtained from the main office. An order form for this purpose is available there. Students and other individuals are not allowed to use their own audio or video equipment during the recital, as previously mentioned.

Graduating recitals are typically held only during the spring semester, except under specific circumstances, such as for music education and double-majors involved in remote spring student-teaching assignments or for students whose final semester is not in spring.

For consideration of a non-Spring recital, the graduating recital candidate must:

1. Be eligible for, and registered for, weekly private lesson instruction on their primary instrument during the semester they wish to hold a non-Spring senior recital. Weekly private lessons commencing the start of the semester must extend up to and immediately before the scheduled performance date. This is mandatory and there are no exceptions.
2. Provide written proof that they cannot be present on campus for private lessons during the following spring terminal semester, due to a remote student teaching assignment or fall graduation. Any other spring leave-of-absence status will not meet this requirement or be taken into consideration.

To initiate the petition for a non-Spring term jazz senior recital, candidates must complete and submit a “Jazz Senior Recital Petition for Non-Spring Term” form to a jazz studies director by Week-3 Monday of the semester of the proposed recital. This submission must include proof of private lesson registration for that term and evidence of inability to be present the following spring. Failure to meet these criteria will result in disqualification from the non-Spring term recital approval.

The faculty expects all admitted students to succeed in the program. If any significant issues arise regarding your progress, they will be addressed with you, the relevant faculty, the Chair of Jazz Studies, and the Dean of Students. You may be placed on probation with specific conditions, and failure to comply could lead to dismissal from the program according to Rutgers University’s procedural rules.

General Principles

A student’s progress in the Rutgers University Jazz program is measured through performance lessons, juries, ensemble participation, and musicianship courses (Fundamentals I-III). Achievement is indicated by the instructor’s grade and faculty reports from juries, with regular attendance at Music Assembly and concerts expected.

Artistic probation or dismissal typically does not occur after the first two years, except in cases of poor grades resulting from excessive absences or failure to meet probation conditions. A student usually won’t be dismissed without a probation period first, unless an F grade is received. Generally, a student will not be placed on probation more than once; after that, further failures may result in dismissal. Different grading criteria by instructors mean that not all performance issues will necessarily result in probation or dismissal, but they can justify such actions.

Artistic Probation

A student may be placed on probation for any of the following reasons:

• A grade of C+ or lower in the performance lesson in any semester.
• Grades of C+ or lower from any two faculty members hearing the jury in any semester.
• A grade of C+ or lower in an ensemble in any semester.
• A grade of D or F in Fundamentals of Musicianship in any semester.

Artistic Dismissal

A student may be dismissed from the B.M. program for any of the following reasons:

• A grade of D or F in the performance lesson in any semester, or grades of C or worse in any two semesters.
• A grade of D or F from any two faculty members hearing the jury in any semester, or grades of C+ or lower in any two semesters.
• A grade of F in an ensemble in any semester.
• A grade of F in Fundamentals of Musicianship in any semester, or a grade of D in any two semesters.

Academic Probation & Dismissal

Policies regarding academic performance apply to all students in Mason Gross and can be found in the Mason Gross section of the Rutgers Undergraduate Catalog. The Dean’s office monitors each student’s academic progress on a semesterly basis. If any issues arise, they are addressed by a Mason Gross Scholastic Standing Committee, which is chaired by the Dean of Students.

There are specific guidelines for deciding when a student should be placed on probation or dismissed. The guidelines are as follows:

Academic Probation

Any student, including first-term first-year students, whose term average is lower than 1.8 is placed on Academic Probation. Students are notified in writing of probationary status before the start of the next term. While on probation, students must maintain full-time academic status and must complete successfully at least 12 credits per term.

Academic Dismissal

First-term first-year students cannot be automatically dismissed. Students are typically dismissed if their term average is 1.4 or lower, regardless of their cumulative grade-point average or their average from previous terms. Additionally, students may face dismissal if their term average falls below the probationary level in two consecutive terms or in three non-consecutive terms. Dismissal can also occur if their cumulative grade-point average ever falls below the specified thresholds.

• • first year: 1.6
  • second year: 1.8
  • third year: 2.0
  • fourth year: 2.0

Academic Dismissal may be appealed to the Mason Gross Scholastic Standing Committee. The appeal process is described in the Mason Gross section of the Rutgers Undergraduate Catalog.

Jazz Ensemble Participation During Probation

Refer to the “Ensemble Policies” section above regarding ensemble participation during a probationary period.

Rutgers University holds many events that are open to the public and it is difficult to control who is in the music buildings. Please keep all of your personal belongings and any Rutgers University property for which you are responsible locked up at all times when not in use.

You may inquire about lost property and should turn-in found property at the Music Office in the Marryott Music Building.

ID Cards

As an important part of maintaining security, RUConnection Identification Cards should be made during the first week of school and must be carried at all times. You will need your card to check books out of the Rutgers Library. If you lose your card, report the loss at once. If your card is lost as a result of a theft or burglary, you should report the crime promptly to Rutgers Public Safety.

Instrument Insurance

It is strongly urged that you obtain insurance for your instrument. Rutgers University is not responsible or liable for any damage to an instrument caused on campus, on tour, or at assigned gigs.

Use of Rutgers University, Mason Gross School of the Arts studios, practice rooms, or rehearsal space that is not for official Jazz Studies rehearsals or work is strictly prohibited. Non-drummers will NOT have access to the drum sets in RH 209 and use of Rutgers University drum sets without prior permission from the Jazz Percussion Professor or Chair of Jazz Studies.

Practice rooms are in the Marryott Music Building and the Music Annex, available when the buildings are open. No reservations are needed; sign the board in the lobby if all rooms are occupied. Open to music course students; permission is required for others. Keep practice rooms free from socializing, food, or drinks. Smoking is prohibited. If you leave a room for over 10 minutes, take your belongings to make them available for others.

The practice rooms are not to be used for teaching purposes without the authorization of the Music Department Administrator.

Only currently enrolled Jazz Drum majors are allowed access to the drum sets in RH 209. Drum/Vibes usage is allowed solely for the purposes of individual Jazz Drum major rehearsal and Rutgers-related performances. Violations of this policy will result in disciplinary action.

Rutgers Health Services is here to try to help keep students healthy while they focus on studies at Rutgers University. Students can expect the same quality of health care services here that they may receive from their own family healthcare provider.

Clinical services range from immediate medical care to physical exams, including women’s health services. Experienced healthcare professionals provide triage, evaluation, and treatment of medically urgent problems. Health Services offers same-day appointments for other pressing medical needs.

Health Services Contact Information

732- 932-7402
Email: health@rci.rutgers.edu

Busch-Livingston Health Center

110 Hospital Road, Piscataway, NJ 08854

Hurtado Health Center

11 Bishop Place, New Brunswick, NJ 08901

Willets Health Center

11 Suydam Street, New Brunswick, NJ 08903

Counseling Services

Counseling, ADAP & Psychiatric Services (CAPS)

All services are accessed through the main office at 17 Senior Street on the Rutgers University, College Avenue Campus. 732-932-7884

Clinical Services

Undergraduate and graduate students experience a great many stresses in their lives – sorting out one’s identity, establishing and maintaining important relationships, coping with anxiety and depression, working on changing relationships with parents and other family members, dealing with losses, handling new academic demands, and dealing with reactions to one’s differentness. To help with these tasks, Counseling, ADAP & Psychiatric Services provides a variety of psychological counseling services for all students of Rutgers University in New Brunswick/Piscataway, undergraduate, and graduate. Services are free, and confidentiality is guaranteed within legal and ethical guidelines.

Alcohol and Other Drug Assistance Programs (ADAP)

Alcohol & Other Drug Assistance Program (ADAP) is a counseling and information program for students who are concerned about their drinking or use of other drugs, about a friend’s use/abuse, or about drug or alcohol use in their family. ADAP is a special focus service of Counseling, ADAP & Psychiatric Services (CAPS), which is a division of Rutgers Health Services.

Nine programs are available at ADAP:

1. Consultation and outreach
2. Evaluation and assessment
3. Individual alcohol/ drug counseling
4. Alcohol/other drug awareness groups
5. Recovery support groups – For students in recovery to provide support and meet other students in recovery.
6. Recovery housing – On-campus housing for Rutgers students who are in recovery from a chemical dependency. It is a supportive environment for students who live abstinent from alcohol and other drugs.
7. Early Recovery Program
8. Nicotine Dependence Assessment and Referral
9. Adult Children of Alcoholics/Addicts group – For students whose parent, other family members or close friend is an alcoholic or drug addict.