Using Cloud Storage

There are two main cloud storage services available to the SHP community: Box and Microsoft One Drive.

As OneDrive is automatically included in the Office 365 package included in our Rutgers Conenct accounts, this should be available by default. You can set up a Box account through the NetID Service Activation page.

Please note that there may be a preferred place for each form of content. Here is an abbreviated matrix for each type:

Classification of information	Box	OneDrive
Public and Internal information	✓	✓
Course materials shared with students and instructors	✓	✓
Materials intended for publication/shared on non-password protected Rutgers websites	✓	✓
Licensed Software	✓	✓
Student records (FERPA)	✓	✓
Copyrightable and patentable information related to research	✓	✓
US Government Controlled Unclassified Information (CUI)	✓	✓
Bank acccounts, financial data, social security numbers, drivers license & passport numbers	✓	✓
Research materials containing IRB-prohibited data	Consult your department
Protected Healthcare Information (PHI)	Consult your department
Proprietary information covered under contract or non-disclosure agreements	Consult your department
Login credentials (i.e., Username AND Password)	X	X
Credit/Debit card numbers	X	X
US Government Classified & NIST 800-53 (FISMA)	X	X

 

PLEASE NOTE: This is a cursory overview of what items can be stored in the cloud. For a complete list, please follow this link: https://box.rutgers.edu/data-classification-and-storage-matrix/

Google Drive is also available through ScarletApps, which can be activated using your NetID. You can find detailed instructions on how to set it up here: https://it.rutgers.edu/scarletapps/