Skip to main content

Room Reservation Info

What are you Reserving the Space For?

  • General Course Teaching:  You do not need to reserve a space if you are teaching a general course.  Your classroom and times will be pre-assigned.
  • Private Lesson Teaching: You need to contact Jen Guarino directly to reserve semester length studio reservations. jen.guarino@rutgers.edu
  • Chamber Music Coachings: You need to reserve a space for Chamber Music Coachings.  See below
  • Performance or your Student’s Recital: You need to reserve a space for any Ensemble performance and your private student’s recitals.  Programs and advertisements will not be generated until there is a confirmed space.  See below

How to Reserve a Room

  1. Check Artspace to see the availability of our spaces
  2. Change the date using the calendar icon
  3. Filter by building/room, and create a reservation by clicking on the date/time on the grid. Please make sure to leave “Participants” blank. Nicholas Music Center and Voorhees Chapel are “view only”, please email scheduilng@mgsa.rutgers.edu to reserve those spaces for performances/recitals.
  4. Once your reservation is confirmed via email, pick up a temporary key from the Front Office; note that the Front Office will check that the room has been reserved prior to signing out a key.
    1. Students are not able to check out keys to performance spaces – for recitals outside of business hours, the faculty member must check out a key
  5. Return your key immediately after finishing with your reservation to the Front Office or the key drop box outside the Front Office door.

Notes

  • Both students and faculty can reserve spaces, but performances and recitals must be reserved by the private lesson instructor.
  • Keys can only be given to the person the reservation is under.  Please do not send students to pick up your keys.
    • Students will not receive keys for their recital – their primary faculty member must check out the key and will be responsible for locking and securing the venue.
  • Students can reserve space for their recital rehearsals.  Faculty are responsible for scheduling the recital itself.
  • Students are never given a key to Nicholas Music Center for any reason.  If you are an ensemble director and have access to NMC, you are not to give any student a key to the hall (undergraduate, graduate, or otherwise).